Safety Warning Labels for Businesses and Why You Need Them
Owning your own business isn’t without its benefits. Unfortunately, it also has its downsides as well. A good example of this is the hazards that exist within practically every business environment.
Naturally, you want to protect your business, employees, and visitors from injury while they are on your premises. Minimize the impact of these hazards by using safety warning labels and warning decals wherever caution should be exercised.
Common Types of Safety Warning Labels and Their Uses
Safety warning labels are essential across various industries to ensure safety and compliance. Different types of labels serve specific purposes, providing crucial information to workers, consumers, and the general public. Below are some common types of safety warning labels and their applications.
1. Industrial Safety Labels (Workplaces & Factories)
These labels are used in industrial settings like factories and construction sites to enhance workplace safety. They help workers follow proper procedures and protective measures.
These types of labels should be placed so that they are easily seen by anyone who is either using the equipment or even just walking past it. It should also be noted that these labels should be able to withstand wear and tear.
Examples of Industrial Labels
Industry warning labels should be on any equipment that is heavy, mechanical, electrical, or has the potential to give off heat.
- Machine Safety Labels – Warn about potential machine hazards and operating guidelines.
- Chemical Hazard Labels – Indicate dangers of chemical exposure and safe handling procedures.
- High-Temperature Labels – Mark areas or equipment with heat risks.
- Electrical Safety Labels – Highlight risks of electric shock and proper equipment usage.
- Heavy Lifting Labels – Provide guidance on safe lifting techniques and weight limits.
It is important that any machinery with even the slightest chance of harming someone be labeled as a potential hazard.
2. Fire Safety Labels (Public Buildings)
These labels are found in places like malls and hospitals, guiding people toward fire extinguishers, emergency exits, and evacuation routes.
Fire safety labels are an important part of any business’s fire prevention equipment. These should feature not only type but also directional devices so that people understand where the exits are.
It is also important that you ensure that these signs are created with the requirements of your local fire authority in mind.
3. Caution Labels (Public Buildings)
This type of safety warning label warns people of common hazards that might exist in and around your property such as wet floors, icy patches, closing doors, and more. Caution labels also enforce safety regulations, such as no-parking zones in emergency lanes.
Warning labels should always be designed in such a way that they are very noticeable, with large and brightly colored text.
4. Healthcare & First Aid Labels (Medical Facilities & Public Areas)
Healthcare and first aid labels are crucial for maintaining safety in medical facilities, laboratories, and public areas. These labels help protect healthcare workers, patients, and visitors from potential hazards while ensuring that emergency resources are easily accessible.
Examples of Medical Labels
Hospitals and laboratories use safety labels to warn about biological hazards, radiation, and other risks.
- Biological Hazard Labels – Warn about biohazardous materials, such as bloodborne pathogens, infectious waste, and medical specimens.
- Radiation Warning Labels – Designate areas where exposure to radiation may occur, such as X-ray rooms and MRI scanning areas.
- Sterile Equipment Labels – Indicate if an item has been sterilized or needs to be reprocessed.
- Emergency Equipment Labels – Show the locations of first aid kits, automated external defibrillators (AEDs), eyewash stations, and emergency contact points.
- Sharps Disposal Labels – These labels instruct on the proper disposal of needles, syringes, and other sharp objects to prevent accidental injuries and contamination.
By clearly marking hazards and emergency equipment, these labels help maintain a safe environment for both healthcare professionals and the general public.
5. Transportation Warning Labels (Shipping & Logistics)
Transportation warning labels are essential for ensuring the safe handling and movement of goods, particularly hazardous and flammable materials. They provide critical information about the contents of shipments, helping workers, drivers, and emergency responders take appropriate precautions.
6. Product Warning Labels (Consumer Goods)
Common in industries like food, personal care, and electronics, these labels provide safety instructions, ingredient details, and hazard warnings. For example, food labels display allergen information, while toy labels specify age recommendations and safety precautions.
Each type of safety label plays a crucial role in preventing accidents, ensuring compliance, and protecting workers and consumers.
Purposes of Safety Labels
Safety labels serve multiple crucial functions in workplaces, public spaces, and consumer products. Beyond simply warning individuals of potential hazards, these labels help businesses maintain compliance, improve emergency response, and enhance workplace safety.
Reduce Accidents and Injuries
Whether a person is working in a given area or is simply a visitor, they should be aware that the potential for harm is present. Obviously, the better the signage is, the better the chances are that they will be seen and danger averted.
By minimizing risks, businesses can also reduce liability concerns, including:
- Lower worker’s compensation claims
- Fewer legal disputes and lawsuits
- Enhanced reputation for workplace safety
Clear, well-placed signage helps individuals recognize and avoid dangers, contributing to a safer environment.
Ensure Compliance
Warning labels and safety decals are required by OSHA. As a result, you should always label appropriate hazards in order to stay in compliance with local, state, and national requirements.
For example, if your firm manufactures and/or ships hazardous materials, it would be required that their presence is announced with safety labels to all employees and others who might be in the vicinity. This will help to remind employees and others to avoid certain areas or to use appropriate safety protective gear.
Locate Safety Equipment Quickly
What good is having a fire extinguisher and other safety equipment if you can’t readily find it? A safety label can make everyone aware of the location of a piece of equipment that might otherwise be overlooked in the event of an emergency.
Safety labels are also a good way to make sure that people who might be required to use equipment know how to do so appropriately. These types of labels are also a cost-effective way to better organize your business.
Provide Equipment Use and Handling Instructions
Safety labels go beyond warnings—they also educate users on proper equipment operation. Labels on industrial machinery, electrical panels, and chemical containers ensure:
- Proper usage of tools and machines
- Prevention of misuse or accidental injuries
- Safe handling and disposal of hazardous materials
For example, labels on forklifts remind operators to use seat belts, while chemical containers include instructions on handling and spill response.
Assist With Training and Orientation
Having safety labels is an excellent way to make new employees and others aware of where safety equipment is located and how it is used to its greatest advantage. This is especially important for someone who might not be familiar with the dangers of your business areas.
Whenever employees, guests, and others are on your property, you should make every effort to make sure that they are safe and know how to protect themselves when there is an emergency. Safety labels that are correctly made and appropriately placed are excellent for this purpose.
6 Steps for Designing Efficient Safety Warning Labels
When designing your safety label, you should always make sure that your safety labels are brightly colored, have a type that is easily readable, and can be understood by anyone who might be reading them.
This includes others who might be on your premises who might not speak English or better understand warnings in their own language. This will significantly reduce the risk of accident or injury on your premises.
Each step of the design process is important to creating efficient labels that suit your business’s needs.
1. Choose Dimensions
The size of your safety label is an essential factor that determines its visibility and readability. When selecting dimensions, consider the following:
- Viewing Distance – Larger labels are necessary for hazards that must be seen from afar, while smaller labels may work for equipment or localized warnings.
- Placement – Will the label be placed on machinery, walls, floors, or entrances? The available space will impact its size.
- Regulatory Requirements – Some industries have specific size requirements for safety labels. OSHA, ANSI, and other regulatory bodies often provide guidelines for minimum label dimensions.
2. Select Material
Safety labels are exposed to different environmental conditions, so selecting the right material is crucial for durability and effectiveness. Some common material options include:
- Vinyl – A flexible and durable material resistant to moisture, chemicals, and general wear and tear. Ideal for both indoor and outdoor applications.
- Polyester – Highly durable and resistant to UV light, chemicals, and extreme temperatures. Often used in harsh industrial settings.
- Aluminum – Best for permanent safety signage in outdoor or industrial environments where corrosion resistance is needed.
- Polycarbonate – A high-strength material often used for equipment labels that require durability and resistance to abrasions.
Consider factors like exposure to chemicals, moisture, sunlight, and temperature variations when choosing your material.
3. Specify Signal Word
Signal words help to immediately convey the severity of a hazard. The three primary signal words defined by ANSI and OSHA are:
- “DANGER” – Used for the most severe hazards that, if not avoided, will result in serious injury or death. Typically displayed in red.
- “WARNING” – Indicates a hazardous situation that could result in injury or death. Displayed in orange.
- “CAUTION” – Used for hazards that may cause minor to moderate injuries if not avoided. Displayed in yellow.
Choosing the right signal word ensures that employees and visitors immediately recognize the level of risk involved.
4. Write Word Message Panel Text
The message panel text should clearly communicate the specific hazard and the actions that should be taken to avoid it. A well-written message should:
Be Concise
Safety warning labels need to convey their message quickly and efficiently. You don’t have much space, so it’s crucial to use short, direct sentences that get straight to the point.
Avoid long explanations or unnecessary details that could confuse or distract the reader. The goal is for someone to quickly read the label, understand the hazard, and know how to respond.
Be Action-Oriented
Effective safety labels don’t just highlight the danger—they also tell the reader what actions they should take to prevent injury or damage. Action-oriented language is clear and direct.
Use imperative verbs to convey urgency and ensure that the reader knows exactly what to do.
Example: “Wear protective gloves” or “Keep hands clear of moving parts.”
Avoid Technical Jargon
Not all employees or visitors to your business will have specialized knowledge about the hazards present, so it’s essential that the text is understandable by everyone. Avoid using technical or industry-specific terms that could confuse or mislead someone.
Write the message as simply and directly as possible to make sure the hazard is communicated effectively.
Include Consequences
If the hazard poses serious risks, it’s important to clearly state what could happen if the warning is ignored. This helps the reader understand the gravity of the situation and reinforces the need for caution.
Be direct about the potential consequences of not following safety protocols.
Example: “Risk of electric shock – serious injury or death may occur.”
Consider Multilingual Labels
If your business employs workers who speak different languages, it’s important to consider multilingual labels to ensure everyone can understand the safety warnings. This is especially true in diverse workplaces where a language barrier could impede understanding.
Ensure that safety labels are not only translated accurately but are also culturally appropriate.
5. Use Pictogram
A pictogram is a visual symbol that enhances the effectiveness of a safety label by making the warning easily recognizable, even for those who may not speak the primary language of the workplace.
Using pictograms improves hazard communication, reduces misinterpretation, and increases compliance with workplace safety standards.
Clarity
The pictogram should be simple, clear, and easy to recognize. Overly complex or detailed images can reduce effectiveness and may confuse.
The goal is to ensure that the symbol conveys the hazard instantly, even from a distance.
Compliance
Many regulatory bodies require specific pictograms for certain types of hazards. Ensuring that your labels comply with safety regulations such as OSHA, ANSI, and GHS will help you avoid fines and improve workplace safety.
Example: flammable, corrosive, and toxic substances
Contrast
For maximum visibility, the pictogram should stand out clearly against the background of the label. High contrast between the image and background ensures that the symbol remains noticeable even in low-light or high-activity environments.
Placement
The position of the pictogram on the label matters. It should be placed near the signal word (such as “Danger” or “Caution”) and close to the message panel to reinforce the warning message.
Proper placement ensures that workers immediately associate the image with the specific hazard and safety instructions.
6. Decide If You Need An Identifier
In some cases, labels must include an identifier, which is a unique code or number used to classify hazardous chemicals or substances. This step is particularly important for:
- Chemical Safety Labels – OSHA’s Hazard Communication Standard (HCS) and the Globally Harmonized System (GHS) require specific chemical identifiers.
- Manufacturing and Warehousing – Large facilities may use numbering systems to track hazardous materials.
- ISO and ANSI Compliance – Some industries require hazard identifiers to meet international labeling standards.
While not all safety warning labels need an identifier, including one can help with compliance and inventory management.
Once you have finished designing your safety label, a manufacturer can begin the printing process.
How To Choose the Right Safety Warning Label Manufacturers
While it may seem simple to design and print labels in-house, professional manufacturers offer access to better materials, advanced printing technology, and regulatory expertise.
Choosing the right safety label manufacturer ensures your business remains compliant and that your labels remain durable, legible, and effective over time.
1. Industry Standards Knowledge
A reliable safety label manufacturer should have a deep understanding of regulatory requirements, including:
- ANSI (American National Standards Institute) – Establishes standardized formats for safety labels, including color codes, signal words, and pictograms.
- ISO (International Organization for Standardization) – Defines global safety symbols and best practices for hazard communication.
- UL (Underwriters Laboratories) – Certifies labels for performance, durability, and resistance to environmental factors like heat, chemicals, and abrasion.
- OSHA (Occupational Safety and Health Administration) – Ensures that workplace safety labels meet federal hazard communication standards.
Working with a manufacturer that understands these regulations ensures your labels meet legal requirements and provide clear, consistent safety messaging. Always ask about their compliance expertise and whether they offer guidance on regulatory updates.
2. Experience in Your Industry
Different industries have unique safety labeling needs. A manufacturer with experience in your specific field will better understand the challenges and requirements associated with your products and work environment. Consider the following:
- Manufacturing & Industrial Setting – Requires durable, heat- and chemical-resistant labels to withstand harsh environments.
- Medical & Healthcare – Demands high-visibility warning labels that meet FDA or HIPAA compliance.
- Electronics & Electrical Equipment – Needs labels with strong adhesion and resistance to solvents or extreme temperatures.
- Construction & Heavy Equipment – Calls for high-durability labels with fade-resistant, weatherproof coatings.
When evaluating a manufacturer, ask for case studies or references from companies in your industry. This will help you determine whether they have the necessary expertise and a proven track record of delivering high-quality safety labels.
3. Quality of Materials & Printing Technology
The materials used for safety labels impact their longevity and effectiveness. High-quality labels should be resistant to moisture, chemicals, abrasion, and UV exposure to ensure they remain legible over time. Look for manufacturers that offer:
- Durable Materials – Polyester, vinyl, and laminate options that can withstand extreme conditions.
- UV-Resistant Inks – Prevent fading and ensure long-term visibility in outdoor or high-light environments.
- Adhesive Strength Options – Labels that adhere well to different surfaces, whether smooth, rough, or curved.
- Eco-Friendly Production Methods – Consider manufacturers using sustainable materials, water-based inks, and recyclable label options.
Advanced printing technology, such as digital or screen printing, enhances the label’s durability and readability. Discuss available printing techniques with potential manufacturers to determine the best option for your needs.
4. Customization & Design Capabilities
Every business has unique safety labeling needs, so the ability to customize labels is crucial. Some manufacturers offer custom printing options, allowing businesses to add their branding, logos, QR codes, and industry-specific warnings.
Key customization factors to look for:
- Multiple size and shape options to fit specific equipment, machinery, or surfaces.
- Multilingual label printing for global or diverse workforces.
- Reflective or glow-in-the-dark labels for improved visibility in low-light conditions.
- Tamper-proof or destructible labels to prevent unauthorized removal.
A manufacturer that offers flexible design capabilities can help you create labels that not only meet compliance standards but also align with your company’s specific safety messaging.
5. Order Flexibility & Turnaround Time
Your business may need large bulk orders or small custom batches depending on your project or industry. Look for a manufacturer that offers flexible order quantities to meet your specific requirements. Additionally, fast turnaround times are crucial when replacing outdated or damaged labels.
- Minimum order quantity (MOQ) – Can they accommodate small or one-time orders?
- Lead times – How quickly can they produce and ship your labels?
- Rush order availability – Do they offer expedited production for urgent needs?
A manufacturer with streamlined production and delivery processes ensures you get your safety labels when you need them—without unnecessary delays.
Mitigate Risk With Hallmark Nameplate
Want to protect your business and employees? Our expert designers and manufacturers can help you create safety labels for your business. We will walk you through the different options and give suggestions on what will best fit your needs.
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